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Retail Systems for Cosmetics & Pharmacy Stores

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Organizing and tracking inventory for a cosmetics store or pharmacy is very challenging without a computerized cash register. Aralco POS makes it easy to sell items in packages and also control your entire inventory. Our automated inventory tracking and purchasing offer improved order accuracy and quick responses to customer trends.

Cosmetics and pharmacy inventory consists of many small items scattered throughout the store that would be hard to keep track of, and Aralco point of sale software has been written with this in mind.

Many functional features were built to keep your customers coming back with our customer loyalty features such as gift cards, coupons, and Aralco’s new Conditional Promotion feature.

 

 

Aralco POS features designed for Pharmacies and the Cosmetics industry include:

 

  • Colour Matrix available (e.g. for lipstick, nail polish) to create ONE product with multiple “Colour” attributes
  • Product ingredient list available to store and print on customer receipts or for review
  • Customer database tracks purchases supporting product recommendations
  • Patient Profile to track allergies, specific products used or avoid and recipes record to allow repeat purchases
  • Message pop-ups at the point of sale warning of drug allergies, reactions etc.
  • Package sales and Kitting allow selling products in theme baskets
  • Aralco has a feature to link the pharmacy prescription receipts to the Aralco POS System. This will enable the operator to scan the barcode printed by the “Pharmacy System” (linked to the Medical Plan System), pick up prescription’s total value and add it to the Aralco transaction and receipt under a “Prescription” product code which is added to other in-store purchases made through Aralco.
  • E-commerce links website to warehouse eliminating the need for double entry of orders, simplifying shipping
  • By using the “sub-grouping” capability of the Aralco Back Office, you can select the “Number of pills per bottle” as well as the “Daily Dosage”. When a customer purchases that product, the date of the transaction is recorded and a preset Report can then show all the customers’ past purchases and display a list of customers who will be running out of the pills in the upcoming few days. This report can then be used with Aralco’s automated target marketing email system that can notify those customers and remind them to come in and refill their prescription/ supplements as they would be running out in say, 8 days.

 

INVENTORY LOOKUP WITH REAL-TIME DATA

 

Comprehensive Inventory Lookup with real-time data on stock units at hand by style number with drill-down to colors available, movement by locations at any POS or Back Office System (BOS) workstations. Inventory Lookup is also available within the checkout process allowing the cashier to instantly engage the customer on the current stock availability.

 


MODEL STOCK (MIN/MAX) SYSTEM FOR RE-ORDERING

 

To ensure the efficient use of inventory on SKUs, Aralco Retail Systems has the standard re-ordering system to prevent over-ordering thus reduces the needs for clearance markdowns:

 

  • Pre-set ideal inventory levels by product and location are ideal for retailers who order repeat items
  • Model stocks by store type allow multi-location operations to reduce data entry and monitoring
  • Reports of shortages/overages in current on-hand-levels provides alerts for management
  • The report also shows shortages/overages at different store locations to drive transfers of product from over-stocked stores to under-inventoried locations

 

 

AUTO STOCK REPLENISHMENT SOLUTIONS

 

This module is particularly a must-have tool for retailers with large inventory lines or large network of stores as it can help recommend stock order or transfer requirements. The data generated is quick and accurate based on actual sales history, sales trend, stock at hand and numbers of days stock is required for. 

The three options available are:

  • Auto Purchase Orders  - for re-stocking goods
  • Auto Stock Transfer - allocation for a new shipment of goods
  • Auto Stock Transfer - stock balancing among stores to manage over/under stock and broken size/color

 

 

STOCK PROCESSING SOLUTIONS

 

Aralco Retail Systems comes complete with all the tools for your inventory needs in the Back Office Systems (BOS) application, available at any POS and BOS workstations. Most of the stock processing functions can be recorded using the standard keyboard, barcode scanners, portable data collectors or mobile devices (IOS and Android) :

  • Purchase Order (foreign and local currencies)
  • Goods Receiving
  • Inter-branch Transfer 
  • Stock Physical Count (full and cyclical)
  • Returns to Vendor
  • Quantity Adjustment
  • Average Cost Adjustment

 

Depending on your company policy, any of the above stock processing functions can be centralized or de-centralized, and only authorized users are able to access each stock function.

 

PRODUCT LABELING SOLUTIONS

 

Aralco's Inventory software module comes with a versatile price labeling systems for printing barcoded price labels with a range of barcode thermal printers, and to any laser printer for A4-paper size labeling for the display shelves.

Each label format is user-definable while label rolls available on plain rolls and swing tag, and you can have as many label types or sizes needed for different product categories such as lipsticks, facial cleansers, perfume, drugs, accessories, etc.

Aralco's labeling supports the following data outputs:

 

  • Alphanumeric product code or manufacturers' article numbers
  • System barcode number or manufacturer barcode number
  • The unlimited product description on multiple lines when required
  • Product categories such as brand, collection, etc
  • Product dimensions such as colors and sizes
  • Regular or markdown Prices

 

Electronic Shelf Labeling (ESL) is also available with Aralco Retail Systems, please click here for more information.

 


 

CUSTOMER RELATIONSHIP MANAGEMENT

 

Aralco's CRM is extremely comprehensive and interacts with all modules and POS systems in real time. With its customer-centric features, this tool can help boost profits in the long run by enhancing customer retention.

 

  • Sales history with full receipts
  • Sales order tracking with full receipts
  • Accounting details ( perfect for corporate customers )
     
  • User definable customer's demographic profile, recording size, color, preferences etc.
  • User-definable reporting on customer purchase history and demographics for email targeted marketing 
  • Email Broadcasting with email merging capability
  • Membership card system with user-definable member group and privileges
  • Membership and loyalty card systems are interactive with a webcam to capture the picture of the customer for in-store card printing

 

User Definable Customer Demographics CRM


 

FEATURE-RICH COSMETIC & PHARMACY POS SYSTEMS

 

Aralco Retail Point of Sale (POS) Software System runs in your retail stores with its own secured local database and functions independently of the central Back Office Server and fail-safe should there be Internet disruption.

Aralco offers comprehensive functionalities never available before in a single POS solution - easy to use and suitable for fabric, linen and craft retailers of any size.

                

 

CASHIER SHIFTS

 

  • Multiple shifts per POS
  • Cash Count option on the float, cash taking by note and coin denominations at SOD and EOD (Start and End of Day) - applicable only to standard cash drawers
  • Employee time attendance In/Out to track working hours - read more
  • Log-in options for employees by fingerprint scanning or ID/password - read more
  • Detailed EOD (Z) report
  • Receipts, Invoices and EOD reports are digitally stored in the central DB server.

 

 

COMPREHENSIVE POS FEATURES
 

Aralco POS' sales processing has all the functionalities to complete each transaction quickly and seamlessly, giving cashiers the time to engage customers deeper at the point of sale checkout.

 

  • Real-time data communication - read more
  • Comprehensive product and customer search options
  • Inventory Lookup - read more
  • Choice of 2 sell screen options and the default is the Standard Menu for stores with fully barcoded SKUs. The other option is the Item Menu where you can user-defined buttons for departments and SKUs (without barcode) for fast selection on the touch-screen monitor
  • Price zone for different store group - read more
  • Hold and retrieve transactions - unlimited
  • Support multiple salespersons per transaction for commission calculation
  • Password protection on voiding, goods exchange/refund, discounting and all sensitive POS functions
  • Sell SKU from another location when it is out of stock at your store
  • Gift receipts

 

  • Verified Return Form forces returns of goods from the original transaction prevent errors and frauds - read more
  • Sales order fulfillment - read more
  • 20 payment types - support multiple and unlimited tenders per transaction
  • Manages deposits, credit limit, credit note of customers with in-house accounts as well as payment on account

 

 

ACCOUNT RECEIVABLES 

 

Let Aralco manages and tracks your receivables, any outstanding payments from your customers seamlessly as the POS software is fully integrated with the Aralco back-office systems' accounting.

 

  • Manages payment status and aging of invoices to generating Statement of Accounts.
  • Accounting interface options to Accounts Payable and General Ledgers

 

 

BUILD & RETAIN CUSTOMER LOYALTY 
 

Aralco POS comes standard with a Loyalty Program to help you win over your customers' loyalty - you can create multiple reward plans to attract customers and drive up repeat visits to your stores.

 

  • Automated point calculation and redemption at each POS terminal, processed real-time seamlessly with data synchronized with the central Microsoft SQL database server across stores via the Internet.
  • In-store loyalty card printing with member's photo and barcoded ID or magnetic stripe encoding or QR codes

 

 

 

 

GIFT CARD DRIVES NEW TRAFFIC TO YOUR STORES

 

 

Gift Card is the perfect gift solution for your customers - sell, redeem the gift card at the POS checkouts with in-store card printing option.

Your existing customers buy the Gift Card from your store as a gift for friends or family members, and in turn, the recipients of Gift Card becomes your new customers when they visit your store. 

Gift Card can be redeemed in part value against their purchase at any store POS and this gives recipients the reason to come back to your store again.

 

 

 

 

 

 

BUNDLES & MARKDOWNS

 

  • Package sales such as purchase set of cosmetic products get a bundle price
  • "Special price" control by time, the day of the week
  • Preset quantity discount by a group of items for upselling, example buy any defined 3 lipsticks for $200.00, save $50
  • Automatic discount of least performing products at a markdown price

 

CENTRALIZED PROMOTIONS AND MARKETING CAMPAIGNS

 

  • User-definable promotion name with preset start/end date and discount values filterable by brands, product categories, suppliers or range of SKUs
  • Gift voucher sales and redemption management
  • Discount coupon management
  • Email broadcasting for electronic direct mail to your targeted customer base such as regular newsletter, promotions, announcements, reward points statement
  • Conditional Promotions such as PWP example buy above $500 in one receipt gets 50% off any facial toner product, etc.

 

 

DATA & USER ACCESS SECURITY 

 

The user access security in Aralco Retail Systems is role-based, simply assign each user to a user-defined BOS (Back Office Systems) and POS user groups such as Sales Associates, Supervisors, Store Managers, etc.

Within each BOS or POS group, you can enable or disable functions for users in the respective checklist - read more.

 

  • Aralco POS has an option for fingerprint scanning to identify staff for time attendance, log in and access rights to void transactions, refunds, discount, etc - read more
  • Employees at the retail store are able to log in to the BOS to perform tasks they are authorized to do so such as stock transfers or adjustments, print barcode labels, raise a purchase order to suppliers, etc
  • Passwords and access levels can be changed from back office as and when required by your back office administrator

 

 

USER-DEFINABLE REPORTING SYSTEMS

 

Aralco Reporting Engine comes standard with 150 standard reports which are user-definable and you can create new reports easily on your own without any programmers. Important reports for apparel business such as Sell Through and Stock Ageing by seasons are available.

 

Here are some of the key features for flexible and deep reporting:

  • Tabular, Summary, Matrix, Chart & Cube reporting options
  • Create your own formulas in the reports
  • Report E-mail Scheduler
  • Supports images of products and customers
  • Interactive with Microsoft Excel, Outlook, Word and PDF
  • BI Dashboard (Microsoft Power BI)

 

Your back office administrator can set up security access rights on reports by divisions of your company such purchase department, accounts department, etc as well as by individual employee.

 

 

 

 


MOBILE SYSTEMS

 

Aralco offers mobile solutions for simple and functional POS including stock processing features such as Purchase Order, Stock Transfers, Receiving and Stock Count - useful for pop-up stores, events, and store-in-departmental store format.

The mobile solution is highly flexible,  user-friendly and it can run on any IOS, Android smartphones or tablets and handheld computers. 

 


 

UNIFIED COMMERCE

 

Any retailers who have extended business channels such as wholesale distribution, as well as the online store, will find the perfect fit in Aralco Retail Systems. With the same central Microsoft SQL Database, Aralco is able to unify all your retail stores, distribution and E-commerce divisions on one single platform in real-time. 

With the single platform, retailers will benefit significantly from the seamless workflows, gain total visibility from the back office to every business divisions - resulting in rapid operational growth with the improved efficiency and productivity.

 

 

Read more about Aralco POS Systems | Interface Options List 

 

 


Contact IRMCS for more information.