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Retail System for Book, Stationery & Music Stores

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Aralco software is intuitive and very easy to operate - the Aralco POS for book, music and stationery stores provides retailers with a way to control inventory, manage customers and track sales. From independent music or bookshops to large chain retailers, we’ve found that retailers can be some of the biggest beneficiaries of using Aralco POS software.

These types of stores have massive inventories that are hard to keep track of and that need to be organized by author/artist, album, title or genres. Similarly, office and retail stationery businesses have a massive inventory, high volume of purchase orders (to their suppliers by the hundreds per month), debtors and sales transactions.

Aralco’s POS system can be used to improve productivity and profitability in just about any type of business - book, music and stationery stores could make the best use of the software.

 

Our POS features designed for book, music and stationery stores include:

  • Record, report and advanced search by artist, year, music/book category
  • Product long name - Aralco has been different fields to contain the full description of each book or music title with over 200 characters for a standard field eliminating the need for abbreviation
  • Product specification field supports 4,000 characters
  • Record, report and advance search by publisher, author, content, rating, number of pages, ISBN etc.
  • E-Commerce links website to warehouse eliminating the need for double entry of orders, simplifying shipping
  • Customer database tracks purchases supporting product/ topic recommendations and up-selling (similar or complementary items)
  • Package sales and kitting allow selling products in gift baskets

 

PRODUCT SET UP AND MORE INVENTORY FEATURES
 

  • Product and its  related size, color, length, width grid matrix setup allows multiple details per product 
  • Non-matrix items such as accessories, repairs, personal shopping services  
  • Minimum and maximum stock level by store, distribution center, and company 
  • User-definable and unlimited product categorization by brands, sub-departments, book or music class, hard or soft cover for books, etc
  • Multiple suppliers per product
  • Product image and sound links to products for the multimedia catalog
  • Bin numbers, volume weight
  • System generated barcode and, alternate barcode sets
  • Supplier and product lead time

 

 

INVENTORY LOOKUP WITH REAL-TIME DATA

 

Comprehensive Inventory Lookup with real-time data on stock units at hand by style number with drill-down to colors and sizes available, movement by locations at any POS or Back Office System (BOS) workstations. Inventory Lookup is also available within the checkout process allowing the cashier to instantly engage the customer on the current stock availability.

 


MODEL STOCK (MIN/MAX) SYSTEM FOR RE-ORDERING

 

To ensure the efficient use of inventory on SKUs, Aralco Retail Systems has the standard re-ordering system to prevent over-ordering thus reduces the needs for clearance markdowns:

 

  • Pre-set ideal inventory levels by product and location are ideal for retailers who order repeat items
  • Model stocks by store type allow multi-location operations to reduce data entry and monitoring
  • Reports of shortages/overages in current on-hand-levels provides alerts for management
  • The report also shows shortages/overages at different store locations to drive transfers of product from over-stocked stores to under-inventoried locations

 

 

AUTO STOCK REPLENISHMENT SOLUTIONS

 

This module is particularly a must-have tool for retailers with large inventory lines or large network of stores as it can help recommend stock order or transfer requirements. The data generated is quick and accurate based on actual sales history, sales trend, stock at hand and numbers of days stock is required for. 

The three options available are:

  • Auto Purchase Orders  - for re-stocking goods
  • Auto Stock Transfer - allocation for a new shipment of goods
  • Auto Stock Transfer - stock balancing among stores to manage over/under stock and broken size/color

 

 

STOCK PROCESSING SOLUTIONS

 

Aralco Retail Systems comes complete with all the tools for your inventory needs in the Back Office Systems (BOS) application, available at any POS and BOS workstations. Most of the stock processing functions can be recorded using the standard keyboard, barcode scanners, portable data collectors or mobile devices (IOS and Android) :

  • Purchase Order (foreign and local currencies)
  • Goods Receiving
  • Inter-branch Transfer 
  • Stock Physical Count (full and cyclical)
  • Returns to Vendor
  • Quantity Adjustment
  • Average Cost Adjustment

 

Depending on your company policy, any of the above stock processing functions can be centralized or de-centralized, and only authorized users are able to access each stock function.

 

PRODUCT LABELING SOLUTIONS

 

Aralco's Inventory software module comes with a versatile price labeling systems for printing barcoded price labels with a range of barcode thermal printers, and to any laser printer for A4-paper size labeling for the display shelves.

Aralco's labeling supports the following data outputs:

 

  • Alphanumeric product code 
  • System barcode number or manufacturer or publishers' barcode number
  • The unlimited product description on multiple lines when required
  • Product categories such as brand, sub-department, etc
  • Product dimension such as colors 
  • Regular or markdown Prices

 

Electronic Shelf Labeling (ESL) is also available with Aralco Retail Systems, please click here for more information.

 


 

CUSTOMER RELATIONSHIP MANAGEMENT

 

Aralco's CRM is extremely comprehensive and interacts with all modules and POS systems in real time. With its customer-centric features, this tool can help boost profits in the long run by enhancing customer retention.

 

  • Sales history with full receipts
  • Sales order tracking with full receipts
  • Accounting details ( perfect for corporate customers )
     
  • User definable customer's demographic profile, recording preferences etc.
  • User definable reporting on customer purchase history and demographics for email targeted marketing 
  • Email Broadcasting with email merging capability
  • Membership card system with user definable member group and privileges
  • Membership and loyalty card systems are interactive with a webcam to capture the picture of the customer for in-store card printing

 

User Definable Customer Demographics CRM

 


FEATURE-RICH RETAIL POS SYSTEMS 

 

Aralco Retail Point of Sale (POS) Software System runs in your retail stores with its own secured local database and functions independently of the central Back Office Server and fail-safe should there be Internet disruption.

Aralco offers comprehensive functionalities never available before in a single POS solution - easy to use and suitable for retailers of any size.

                

  • Friendly user interface - anyone can learn to use it in minutes
  • Ease of use with touchscreen option 
  • Multiple shifts per POS
  • Float and cash count by note/coin denominations at start and end of the day (applicable only to standard cash drawers)
  • Interface option to Closed Cash Management System   
  • Order and delivery management, with web on-line option
     
  • Comprehensive product search options by title or item description or author or publisher or any user-defined categories 
  • Comprehensive customer search options
  • Gift Receipt
     
  • Hold and retrieve transactions
  • User-definable POS Item Menu for setting up fast buttons for SKUs without bar code labels such as alterations, repairs, delivery fee  etc
  • 20 payment types - support multiple and unlimited tenders per transaction
  • Managerial access to stock transfer, stock receiving, stock adjustment, and stock count processing
  • Managerial access to back office reporting on sales and stock performances

 


 

CUSTOMER LOYALTY POINTS PROGRAM

 

  • Create multiple rewards plans to attract new customers and drive up repeat visits to your stores.
  • Fully automated point calculation and redemption at each POS terminal - processed real-time seamlessly with data synchronized with the central Microsoft SQL database server and across stores via the Internet.
  • In-store loyalty card printing with member's photo and bar coded ID or magnetic stripe encoding

 

 

 


GIFT PROGRAMS

 

  • Gift Card program - in-store prepaid stored-value money card redeemable at any POS station at any store location and any unused balance encourages repeat visits. 
  • Gift Certificate program with system generated ID number  (at the POS) with centralized redemption management at the back office, layered down to transaction date and receipt number


 

BUNDLES & MARKDOWNS

 

  • Package sales such as buy a defined product with a 20GB USB thumb drive gets a bundle price
  • "Special price" control by time, the day of the week
  • Preset quantity discount by a group of items for upselling, example buy any defined 2 books, get 10% off
  • Automatic discount of older models at a markdown price

 

CENTRALIZED PROMOTIONS AND MARKETING CAMPAIGNS

 

  • User-definable promotion name with preset start/end date and discount values filterable by brands, product categories, artiste, suppliers or range of SKUs
  • Gift voucher sales and redemption management
  • Discount coupon management
  • Email broadcasting for electronic direct mail to your targeted customer base such as regular newsletter, promotions, announcements, reward points statement
  • Conditional Promotions such as PWG example buy any 5 books or music title gets the sixth item FREE, whichever is the lowest priced item  

 


POS SECURITY FEATURES

 

  • Fingerprint scanning to identify staff for registering time attendance and log in at the point of sale 
  • Fingerprint scanning for access rights to controlled areas of the program at the point of sale
  • All back office and POS critical functions are password-protected by user group
  • User definable access levels ensure only authorized entry to specific areas 
  • Passwords and access levels can be changed from back office as and when required

 

 

USER-DEFINABLE REPORTING SYSTEMS

 

  • Report with Product and Customer PicturesChange or create your own user-defined reports 
  • Create your own formulas in reports
  • Best & worst selling items 
  • Inventory & sales report by matrix or non-matrix  
  • Staff Performance and commission
  • Profitability, cost of goods sold
  • Year on year, month on month analysis

 

  • Tabular, Matrix, Chart and Cube reporting formats
  • Report Scheduler
  • Interactive with Microsoft Outlook
  • Output report as HTML, CSV or to Microsoft Excel, Words and PDF 
  • Report security access rights by individual and group of employees 

 


 

ACCOUNT RECEIVABLES 

 

  • Manages deposits, credit limit, credit note, payment status of invoices and sales orders to generating Statement of Accounts.
  • Accounting interface options to Accounts Payable and General Ledgers

 

 


MOBILE SYSTEMS

 

Aralco offers mobile solutions for simple and functional POS including stock processing features such as Purchase Order, Stock Transfers, Receiving and Stock Count - useful for pop-up stores, events, and store-in-departmental store format.

The mobile solution is highly flexible,  user-friendly and it can run on any IOS, Android smartphones or tablets and handheld computers. 

 

UNIFIED COMMERCE

 

Any retailers who have extended business channels such as wholesale distribution, as well as online store, will find the perfect fit in Aralco Retail Systems. With the same central Microsoft SQL Database, Aralco is able to unify all your retail stores, distribution and E-commerce divisions on one single platform in real-time. 

With the single platform, retailers will benefit significantly from the seamless workflows, gain total visibility from the back office to every business divisions - resulting in rapid operational growth with the improved efficiency and productivity.

 

 

Read more about Aralco POS Systems | Interface Options List 

 

 


Contact IRMCS for more information.